Room Reservation Information

Reserve a Room or Space on Campus

You can request to use Ozarks Tech buildings or outdoor areas for approved events.

College spaces are primarily for college programs and operations, but some rooms and common areas are available to community groups and partners when requests meet the requirements and support the college’s mission.

When you might reserve a space

Use campus rooms and common areas for:

• Meetings, trainings, or workshops
• Community presentations or information sessions
• Student and employee-focused activities coordinated with a department

Note: Spaces are scheduled based on availability and suitability for your event type.

What you can’t reserve space for

To protect safety, property, and normal college operations, some activities are not allowed. Examples include (but aren’t limited to):

• Activities that create safety or security risks
• Events that violate law or college policy
• Commercial sales or fundraising without prior approval
• Events that disrupt classes or offices (e.g., excessive noise, blocking hallways)
• Activities inconsistent with the college’s mission
• Alcohol, illegal drugs, weapons, or hazardous materials

See the full policy for complete details before you submit a request.

How to request a room or space

1. Review requirements: Make sure your event aligns with college policy and operating hours.
2. Prepare your details: Date(s), time(s), headcount, room setup, and equipment needs.
3. Contact Scheduling: Send your request with all details. We’ll confirm availability, fees (if any), and next steps.
4. Complete the form: Once approved by scheduling, all non-college users must submit a Common Area Agreement.

Spaces are not guaranteed until you receive a confirmation.

Common Area Agreement (required for external users)

Please complete the appropriate Common Area Agreement before scheduling:

Fees and insurance

• Fees may be charged based on room size, setup, equipment, staffing, and terms of use.
• A Certificate of Liability Insurance may be required for external users.
• In some cases, a usage agreement must be signed before your reservation is confirmed.

Who to contact by location

• Springfield Campus: [email protected]
• Table Rock Campus: [email protected]
• Richwood Valley Campus: [email protected]
• Waynesville Education Center: [email protected]
• Lebanon Education Center: [email protected]
• Republic Education Center: [email protected]

While you’re on campus

• Follow all college policies, guidelines, and regulations.
• Keep exits, hallways, and accessibility routes clear.
• Use only approved signage and decorations.
• Don’t attach items that may damage surfaces.
• Follow instructions from Safety and Security and Facility Operations.
• Leave the space clean and on time so classes and operations can continue as scheduled.

Final note

Ozarks Tech may deny or cancel reservations that pose safety or security risks, conflict with college operations, or do not align with the college’s goals and mission.